The Positions feature allows meet hosts to manage key event roles such as coaches, team managers, and technical officials. Once a position is created, individuals can nominate their availability. For participant instructions, refer to the "How to Apply for an Event Accreditation" Help Guide.

1. Navigate to the Meet

• Go to the relevant meet.
• Select the ‘Extra Information’ tab.
• Open the ‘Positions’ accordion.

2. Click ‘Add Position’

3. Complete Position Details
Fill out the required fields to configure your position:

• Create this Position in every Session: Toggle on if the role is required in each session of the meet.
• Position Type: Select the appropriate role type (affects colour coding for event pass).
• Position Session: Choose which session the position applies to. Leave blank to apply it to the entire meet.
• Position Name: Enter the name that will be visible to participants.
• Supplemental Description: Add internal notes for the host entity (not visible to applicants).
• Application Open/Close Dates & Times: Set when applications will be accepted.
• Auto-Approve Applications: Enable if you want applications to be auto-approved.
• Maximum Auto Approvals: Set a limit for auto-approvals. Applications beyond this limit will still be accepted but require manual approval.

Click ‘Next’ to continue.

4. Set Relationship & Membership Eligibility (Optional)
Use this step to restrict who can apply for the position.

Filters Available:

• National
• State
• Region/District/Area
• Club
• Membership Type

Only participants matching your selected criteria will be able to apply for the position.

How to Apply Filters:

• To restrict by club:
  • Use the filters to select: Australia > State > Region/District
  • Click ‘Select Descendants’ to include multiple or individual clubs.
• To restrict by Region/District:
  • Use the same filter path and select the relevant area directly.
• Selected filters will appear on the right-hand side in the green box.
  • To remove a filter, click the green ‘X’.

5. Define Required Membership Type (Optional)

Restrict the position to participants who hold specific memberships by selecting from the available list.

6. Accreditation & Document Requirements (Optional)
You may require applicants to hold certain documents or accreditations:

• Search for the relevant document or accreditation.
• Click ‘Add’ to include it as a requirement.

Click ‘Next’ to continue.

7. Application Form/Questions (Optional)
Customise the application form by adding questions.

• Click ‘Assign Questions’ or ‘Next’ to skip.
• Select ‘New Form’, name the form, and click ‘Create’.
• Enter your questions using various field types:
  • Text, Select, Select Multiple, Checkbox, Date, Date & Time, WYSIWYG, Label Only, Select from list
• Click ‘Add’ to insert each question.
• Mark questions as ‘Required’ if applicable.
• Use ‘Review’ to preview the form.
• Click ‘Save’, then ‘Next’ to continue.

8. Application Fee (Optional)
To include an application fee:

• Click ‘Create Application Fee’.
• Tick if the fee is refundable.
• Enter the cost (excl. GST).

Click ‘Next’ to continue.

9. Event Position Summary (Final Review)
Before publishing:

• Expand the ‘+’ icons to review each section.
• Click ‘Edit’ to make changes (you’ll be redirected to the relevant section).
• Once reviewed, click ‘Create Position' at the bottom of the page.